GDPR (Privacy) Policy

Laughing Monk Tai Chi Club needs to hold data about members, suppliers, contractors and consultants.

The Data Controller is Laughing Monk Tai Chi Club at 13, Greenheys Close, Northwood, Middlesex HA6 2FR

The Data Subject is the club member (hereafter referred to as member/s)

Reasons/purposes for processing information

We process information relating to members to enable us to carry out the provision of services provided by Laughing Monk Tai Chi Club; to maintain our own accounts and records and to support and manage our employees, and to promote Laughing Monk Tai Chi Club’s role on behalf of members.

Under GDPR Regulations which came into force 25 May 2018 – Article 5, Laughing Monk Tai Chi Club agrees to abide by the following principles as set out by the ICO (https://ico.org.uk/)

• Lawfulness, fairness and transparency: Laughing Monk Tai Chi Club will only handle member’s details in a lawful manner and in order to provide appropriate classes and services. In doing-so Laughing Monk Tai Chi Club will be clear, open and honest how they do this in relation to the member.

• Purpose limitation: data is collected and processed for explicit, specified and legitimate reasons.

• Data minimisation: Laughing Monk Tai Chi Club will only collect and hold data that is adequate, relevant and limited for the purpose of providing the classes and services of the club.

• Accuracy: Laughing Monk Tai Chi Club endeavours to maintain accurate data. Laughing Monk Tai Chi Club will always work to reasonably rectify any errors or omissions in theirdata (within a 30 day limit of notification).

• Storage limitation: Laughing Monk Tai Chi Club maintains an active Storage limitation process at all levels, with regular reviews (Member records will be held for up to 7 years).

• Integrity and confidentiality (security): Laughing Monk Tai Chi Club actively works to ensure the data it holds on behalf of members is secure and held in a confidential manner.

• Accountability: Laughing Monk Tai Chi Club actively recognises data protection by design and default, and as on ongoing process.

Furthermore: Laughing Monk Tai Chi wishes to highlight to members:

Member’s rights:

• To access records

• To deletion of record

• To amend record, or restrict processing (e.g. change consent)

How to action this: For privacy/GDPR matters, contact Ged Hawley (geddersno1@icloud.com)

(Terms: Laughing Monk Tai Chi Club, will review and action the Member’s request as given according to these terms, within 30 days of request.)

See Laughing Monk Tai Chi Club rights below on – data we are obliged to keep for administrative, legal, or security purposes

Laughing Monk Tai Chi Club rights:

Right to service: Laughing Monk Tai Chi Club has a duty to maintain accurate records for administration purposes, provision of service is based on a minimal level of data retention and Laughing Monk Tai Chi Club retains its Rights in this matter.

Information Held on Data Subject: database includes information provided by the Member and may include – full name, address, email and telephone number.

Website Data Retention: see technical data below

Additional:

Laughing Monk Tai Chi Club will treat member details with Confidentiality, and does not engage in direct marketing.

Laughing Monk Tai Chi Club will not sell member details to others.

When payment is made directly to Laughing Monk Tai Chi Club (e.g. bank transfer), Laughing Monk Tai Chi Club abides by its confidentiality and security policy at all times.

Technical Data Handling:

Security – Laughing Monk Tai Chi Club uses a variety of technical and organisational measures to keep members information safe and to prevent unauthorised access to, use, or disclosure of it. However, no information transfer over the internet is guaranteed 100% secure nor is any storage of information always 100% secure. Laughing Monk Tai Chi Club do take appropriate steps to protect the security of your personal information.

Cookies – the website uses ‘cookies’ to keep track of your visit and help you navigate between sections. A cookie is a small data file that certain websites store on your computer’s hard drive when you visit such sites. The cookie contains information such as your user ID and the pages you visit. The only information a cookie contains is information you allow. You may refuse to accept cookies, and it is possible to change some browser settings.

Log files – in common with most websites, Laughing Monk Tai Chi .com logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring/exit pages and date/time stamp. We may use this information to analyse trends, administer the site, track your movement around the site and gather broad demographic information.

Data Storage - the website uses www.squarespace.com and associated plugins on third party sites. Articles may contain embedded content (e.g. videos) – which may also collect data – like cookies and are not part of Laughing Monk Tai Chi Club data collection.

For further information on where we send your data, please contact: geddersno1@icloud.com

Technical Deletion processes: the webmaster is responsible for updating data and routine deletions of website data and administration.

All data (web and email) is deleted after 7 years.

For any further technical data, please contact geddersno1@icloud.com

[Privacy Policy Last Updated: November 2021].